Time Management vs Task Management: How To Bridge The Gap And Get More Shit Done

Time Management vs Task Management, what the heck is the difference? Find out about an ultimate time and task management strategy in which you can master both.

Managing your tasks and time can be extremely confusing. Where do you place your focus: tasks or time? How do you not get lost in nowadays information overload when trying to find answers? If you’re an overthinker like me, your head might go berserk from wondering all these things. Let’s tackle time & task-management right here:

You’re going to learn the difference between time management vs task management, how you can bridge the gap between them with one ultimate time & task management method and why these management tools are so essential in this modern digital era.

After you have learned how to bridge the gap between time & task management you will be able to have a better grip on both, which will reduce your stress levels and overthinking time, and make you way more in control than you can now imagine.

This post is all about time management vs task management so you can bridge the gap between them and get more shit done.

---

Time Management vs Task Management

Let’s first understand the difference between these two concepts: Time management focuses on having the right amount of time for your tasks, whereas task management is about knowing precisely what you need to do. To make it more concrete and clear: time management happens from your calendar, and task management happens from your to-do list.

You can quickly see it’s fundamental that these two work together. For time management, you need to know what to do in order to decide how much time you need. As for task management, you need to find the time available to get your shit done. They NEED to go hand-in-hand, otherwise your strategy doesn’t work as well as it should.

Finding The Ultimate Combination Of Time & Task Management

I must admit I was baffled to see that many productivity apps still totally miss this point. Somehow they often focus on one and forget the other. Why is it so hard to just integrate my to-do list as calendar blocks? I mean. C’mon!?! I spent hours researching what tools & resources were out there to get a grip on my chores. It needed to be flexible, easy and EFFICIENT. I also needed it to be accessible from my laptop, my work & my phone.

When I finally found out how to integrate the Todoist app into my Google Calendar, I was so freakin’ relieved! Todoist lets you view all your tasks in the classical to-do list way, and checking them off is extremely rewarding. Dopamine hits baby! The beauty is that with an integration, your Todoist tasks can be scheduled DIRECTLY on your Google Calendar. Finally a solution! And when you adjust something in the calendar, it gets synced with your Todoist account and vice versa! Absolute magic.

RELATED POST:
The Only Life-Changing Time Management Software You NEED to Slay Hard & Get Shit Done.

When you have a time management method where task management is automatically integrated, your strategy becomes insanely strong. I am not shitting you: in the first week of using the 2-way sync between Todoist and Google Calendar, I was three times as productive as before, and after less than three weeks I was out of chores. Un-be-lievable! I found myself unexpectedly in a luxurious position where I could choose what to do next?!? I finally had the time available to chase my long-awaited goals, instead of feeling stuck in only being doomed to catch up with those constant dreadful boring chores. As if that wasn’t gold enough for an overachiever like me, I was also able to reduce my overthinking drastically because every thought now went into the system directly.

Get a System. Get a Grip. Get Shit Done.

Remember, making a place for your thoughts and then strategically managing them is the key to keeping your shit together. I’ve been working with this time management strategy for years now, and can’t even explain how much peace of mind I got because of it. Somehow it makes it incredibly easy to get yourself into a flow state and to maintain forward momentum. The amounts of leveling up I experienced is INSANE, and I honestly credit it to this strategy. This time management method is the one and only for me, and I reach for it on a DAILY basis. I’m completely serious, I use this every. single. day. My life would NOT feel so organized and manageable without this tool. I know I always have my shit together, it saves me hours of time & it helps me keep track of all my overachiever-driven projects.

To be completely honest; The setup of the software was a little intimidating for a technophobe like me, but boy… was that worth the effort! In case you would love to try this method too: we made a printable to help you out with setting everything up. I highly recommend trying this task + time management strategy with the Todoist Google Calendar integration and hope you will experience the same drastic change or even better results. Go and bridge that gap! You’ll be surprised how seamlessly it works compared to all the other methods you’ve tried before.

Get a glimpse into our own time management method and become extremely efficient and effective with this FREE time management strategy. Simply fill out the form below:

Time Management Skills

When you’re starting to build up time management skills, you’ll most likely do so because you either want to reduce your overwhelming schedule or you’re looking to level up your productivity. In any of these cases, you’re on the hunt for a method where you park your task & time-related thoughts into a system that provides you with a healthy sense of control over the whole situation.

In the Todoist + Google Calendar time management strategy you can schedule your tasks directly onto your calendar. This makes reducing overwhelm and leveling up productivity very easily achievable: When a thought enters your mind, you quickly grab your phone or laptop and add your thought to the system. In this time management method you have extreme flexibility to develop your time management skills even further. Let’s look at a couple of the possibilities:

1. LEVERAGING RECURRING TASKS
   By automating your repetitive chores, you ensure you don’t forget them. It is so much easier to develop healthy habits with this tool! You can build complete morning routines or patterns with whatever you see fit. I adore the insane flexibility of this strategy. I have set multiple recurring tasks in my Todoist/Google Calendar strategy, for instance: update the budget on Sunday morning or clean the car every month on the first Saturday. Again, you can tailor this to your every specific need, which makes it very exciting and fun to dive into! (Go for it!)
2. REVIEWING & REFLECTING (LESSONS TO LEARN + TRACKING YOUR PROGRESS)
   There are two amazing components about this skill: one is that regularly reviewing what worked or what didn’t, makes you sharper in predicting future outcomes. Basicly, you become more accurate in knowing how things will unfold. This will give you a real strong confident feeling about what you can and cannot do. The downside here, is that with this strategy, it becomes WAY harder to fool yourself into wishful thinking. I suppose that is actually a good thing to, but I guess it depends on your own perspective. The second amazing component is that reflecting on all your progress has uplifting beneficial effects on your mood and mental health. If I look back in my Google Calendar from two years ago, I’m always amazed by how much I did and how much I can see of that time: I can see what I ate for dinner, which projects were on my mind, how much I got done per day and which people I met that week. It’s amazing to have such detailed data of yourself and become aware of how far you’ve come since that time. I always look back in wonder and feel more confident about my efforts.
3. PRIORITIZATION, PLANNING & SETTING BOUNDARIES
   Knowing what to tackle first is essential if you want to get your shit done asap. In Todoist you can assign priorities to your tasks so that your checkboxes are color coded. This makes it really easy to focus on your bare-minimum list FIRST instead of constantly having to decide what’s next. Because all your tasks automatically get turned into calendar blocks, you can open up your Google Calendar Weekview and estimate very easily if your planning is still on par. Adjusting in case of overloads is also a real piece of a cookie: you just assign another date and time, and the calendar block gets bounced to the moment when you have more bandwidth available. I do have to mention, because it is so easy, I sometimes find myself bouncing the non-urgent & non-important calendar blocks time after time after time. If you find yourself bouncing a chore more than 5-10 times, do ask yourself if you’re really willing to do it, or if this is a chore you can ditch or delegate.

Time And Task Management Tools

The modern digital age makes it harder and harder to keep up with life without management tools. We often don’t realize how severely human society has evolved: the past 500 years were extreme changes compared to the millions of years before that. These rapid revolutions, no matter if it was scientific, industrial, or digital have reshaped our lives, jobs, and relationships DRASTICALLY. The problem we face because of these revolutions are inevitable: evolution naturally works slowly and our brains aren’t made for this environment’s ‘information overload‘ yet.

For most of human history, survival was the priority: seek shelter, find food, and protect your tribe. Basta. Our brains are still mainly focused on this! However, the pace of change is exponential, and especially nowadays we’re bombarded with information. Being expected to multitask ‘while swimming upstream in data’ is something our brains are NOT naturally made for. It’s absurd how severe these effects are. Studies show that the average person receives over 100 notifications DAILY, and ‘information overload’ is now a recognized driver of stress and burnout. Life has accelerated to a pace our ancestors could never have imagined. Unfortunately, it’s only up to us to learn how to handle this with care.

Why We Need Software To Manage Time & Tasks

I’m sorry to say that relying solely on human memory and instinct seems no longer feasible. The complexity of modern digital life requires equally complex systems and strategies to balance out all these stimuli and responsibilities. This is why I’m such an advocate for time management software: You’re helping your brain out by breaking a complex life down into manageable pieces.

RELATED POST:
How To Deal With Time Anxiety: A Must-Have Overachiever’s Strategy To Get Everything Back Under Control

When we keep managing this modern complexity without support systems like time management strategies, we waste our mental energy and bandwidth on trivial chores. This can cause us to miss deadlines, have no time to pursue our goals & miss chances for growth because of the sheer overwhelm produced by having to think ahead for stupid simple things like cleaning your car. What’s even worse, we can start to feel as if we’re the hamster on the wheel. Time and task management tools aren’t luxuries anymore, they’re essential for thriving in this fast-paced world. By outsourcing your time & task-related thoughts to technology, you finally allow your brain to focus on what really matters. Give your brain a break: it’ll do wonders to your health & mood.

Time Management vs Task Management (Summary)

Keeping a time management strategy is about more than just productivity, it’s about reclaiming your mental bandwidth. Societal revolutions have brought amazing progress, together with this overwhelming complexity. Finding ways to adapt to a world our brains weren’t built to handle, is one of the kindest things you can do for yourself. I can only conclude that embracing these tools is a form of self-care and empowerment, and that it will protect you against the chaos of modern life more than it now gets credit for.

This post was all about time management vs task management, how you can bridge the gap between them and get more shit done.

We aim to help you out as much as possible, but please keep in mind that the content is only for general informational and educational purposes. We offer our services based on independent research and life-experience only, and so our strategies can never serve as a substitute for professional advice. Trust me, we do not have 'everything figured out', are all still huge works in progress, but hey, what works for us, might work for you too! This is allll up for you to decide... It might not work for you, and that's okay, so cherrypick the stuff that resonates and leave the stuff that doesn't, and let's go!