Want to know about the absolute best time management software to turn your life around? This is the most efficient and effective time management strategy you need to know about.
Keeping track of your chores and appointments can be extremely overwhelming, and if you’re anything like me, you are doing all the research you possibly can to make sure you are getting your shit done in the most effective and efficient way possible. As an overthinker and overachiever myself, I am giving you the best time management method and strategy that completely turned my life around, and that I continue to swear by.
You are going to learn about the one and only time management software you need; a to-do list that you can link to your Google Calendar, and use interchangeably. No matter if you’re on the road or at home, this system just WORKS.
After learning about this strategy, you are going to be able to stay on top of your game, continue to slay away your calendar blocks and manage your time like a CEO. I can’t wait for you to feel resilient, kick-ass empowered and almost effortlessly on fire.
This post is all about the best time management software that every overthinker and overachiever should know about.
Time Management Software
So many of our wonderful ideas, wants and needs slip out of sight because life got in the way again. Oh yeah.. we think later, and then forget again. Knowing you could have done something but didn’t is quite a haunting and tormenting type of pain. If you’re an overthinker, you know this is EXACTLY what keeps you up at night. You wanna do things right and preferably as quickly as possible thank you very much, you got more shit to do.
Being completely overwhelmed by the chores on your plate is unfortunately becoming the new normal. It’s ABSURD how busy our lives are and how many different things we have to think about. This is why you NEED software to ease your mind. Time management software is one of those blissful inventions of the technical revolution that helps reduce this overwhelm. Honestly, you need all the support you can get. It’s not your fault it’s so impossible.
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Let’s not forget that that beautiful brilliant brain of yours was not designed to keep up with complex civilizations like ours. Our attention spans also unfortunately have developed a pretty bad track record. Therefore, the gap between having a thought about doing something, and putting it in the system to actually start doing it should be as short as possible in order to stay ahead.
Struggling To Find A System That Manages Time & Tasks At The Same Time
When I first started managing my time with software there was so much I needed to learn: I spent hours researching what tools & resources were out there so that I could get a grip on my chores, my thoughts, my energy, and my bandwidth. It needed to be flexible, it needed to be easy and it needed to be EFFICIENT.
This time management method is the one and only for me, and I reach for it on a DAILY basis. I’m completely serious, I use this every. single. day. My life would NOT feel so organized and manageable without this tool. It saves me hours of time overthinking, it helps me keep track of projects when my overachiever side comes up, and most especially, it helps me have peace of mind, knowing that at the end of the day, I got my shit together. I am sharing this with you so you can use it to free up your bandwidth too.
Best Time Management Software
Remember, making a place for your thoughts and then strategically managing them is the key. Very important to make things work. Enter the Holy Grail: A 2-way sync between Todoist and Google Calendar. This way you can schedule your to-do list into a calendar view & strategically manage it from both places. To be completely honest; The set up of the software was a little intimidating for a technophobe like me, but boy… was THAT worth the effort! This is the absolute right place for your thoughts because you can manage them strategically. Ever since I started calendar blocking in Google Calendar with the Todoist 2-way sync, my life has gotten so. much. more. streamlined!
How To Calendar Block In This Time Management Method
This is how it works: as soon as a thought enters your head that requires action, you immediately question what’s next and give it the right place accordingly. You have only 3 options:
- I’M WILLING TO DO IT (Place to put it: Schedule it!)
Remember grandma’s birthday is coming up and you wanna send her a card? Make a calendar block right away and schedule it a week before her birthday, you’ll see it back when the time is right. Remember you need to buy boots for your son but you’re not able to go out shopping now? Make a calendar block and while you’re at it, schedule it on the day that you already go into town for groceries. Efficiency! Your calendar view in Google should be holding all the blocks with what is important for you to tackle. This is why it is so important for you to filter right away if the to-do is actually a chore you’re willing to do. The todoist app and widget on your phone make it really easy to check those calendar blocks like an actual to-do list. Which means… Dopamine hits baby! Plus, with this method you always have an accurate view of what needs to be done next. - MAYBE LATER. (Place to put it: Park it in your Todoist Inbox)
OK, so, you would like to do it, but there’s too much going on right now. Todoist has an inbox for this, which will not sync with your Google Calendar. Aka, it stays out of sight and doesn’t cause overwhelm. You don’t have to overthink it anymore, because you decided ‘Yes, But Not Now‘ and so you can always add thoughts to this desire for later, or decide to schedule it when you’re ready. I for instance have shopping lists for Ikea in my Todoist inbox, together with other parked chores that just need to stay out of sight until the time is right. I still need to put it in the right place in Todoist, sure.. But the next time my batteries are running out, I can just add it to the same parked Ikea shopping list and decide if the time to order is now, or if I can wait it out a little longer. Efficiency is key! - I’M NOT WILLING TO DO IT. (Let the thought go)
Simple, blunt and honest, not everything is worth your time. This system really makes you immediately question weather or not you are willing to take action on the thought that just popped up. Remember you still wanted to try that piano course? Well, either you make a calendar block for it so you actually scheduled what you said you wanted to do, or you admit that now is not the right time and decide to let go of the thought. You’ll be surprised by how much bandwidth you’ll clear up by immediately tackling this confronting question. Not willing to do it is a very valid end of the process. If you feel like you really can’t let it go, then just park it. All options are valid. You are the one in charge here.
Freeing Up Your Bandwidth By Putting Everything In The System
It is so ridiculously simple to just make a calendar block for a thought that just popped up. Sure, the Google Calendar week view will become an always-open tab on your laptop, and Todoist will become your right hand in getting your shit done. But no matter what comes up you can always create new calendar blocks. Even when you’re on the road, you just type it in the app. All 3 options are good, but making that segmentation is just an incredible way to free up your bandwidth. You’ll be surprised by how much less you have to overthink things when you just can go back to the thought you’ve worked on before.
Making calendar blocks for everything you want to get done is also very reassuring. It’s a routine that develops into your own style of living, and as soon as it becomes normal you’ll just feel immense relief. You know you can rely on your system even when things get rough. Just make sure you catch your thoughts and put them in the right place. Prevent overthinking by putting the thought into action right away.
The Level Up In Life You Didn’t Know You Needed
This time management strategy is so extremely beneficial, I have a hard time describing how much it has done for me. I have been a way better parent, partner, friend and colleague because of it. Seriously. When my colleague shares something personal I make sure to add a calendar block at the right moment to check in with her later.
Previous to this strategy I would constantly be thinking the same thought, even if it would be something as simple as ‘Check in with colleague about this subject’. Why on Earth would you think that thought 6 times that week and then still have a bigger chance of forgetting to do it? Inefficiency just SUCKS. This strategy is your way out of it.
If you’re also ready to start taking things (and thoughts) back into your own control, be sure to check out this life-changing time management software and strategy; there’s nothing as blissful as knowing you can slay away & get shit done. Simply fill out the form down below to get you started:
Time Tracking App For Personal Use
After a couple of months of calendar blocking, I adjusted the strategy to a mixture of that and time tracking. Calendar logging! Up until that point, I looked back through my weeks in the Google Calendar view, and just wondered what happened in those blank spaces that I didn’t write down? I know it’s a bit odd to make a calendar block for binging Sex and the City, but hey, I prefer to know what I did with my time. This is totally optional, and the strategy would work without it. But adding calendar blocks for my relaxing moments has been funny. Mostly it’s just freakin reassuring, satisfying and nostalgic to be browsing through my calendar weeks and reflecting back on it like it’s a diary.
What we really want time management software to do, is to avoid that knawing pain of feeling that you’re behind in life, and that more things are piling up than you can tackle. You want to feel confident that you can keep your shit together. You also want to avoid the pain of lying in bed at night, not knowing where to start. You wanna feel rest assured that the effort that you made has had a positive effect. Time management software naturally solves this pain. Calendar blocks are also the perfect place to write down reflections and other feedback. If you need to remember something for the next time, just write it in the description of your calendar block.
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Time Management Software (Summary)
This strategy will completely change the way you think about time. It really forces you to confront the question of where you are with your bandwidth and how much you’re willing to take on. It’ll also make putting life into perspective way more easier because quite literally, you’ve collected ‘data’ on your own progress.
You’ll become more careful about saying yes to unnecessary things and become more realistic about what you can and cannot get done. Another big bonus of this method? Tracking your progress keeps your morale HIGH thanks to the constant acknowledgment of effort and naturally gives you the kick-ass confidence of somebody who’s in control. Because you are!
In all those rare instances where you fall off the bandwagon, you know that the only thing you have to do, is to get back on track with strategizing your time. But trust me, those times of derailment don’t happen that often anymore. It’s extremely valuable (and also fun) to be able to look back and know what you’ve actually done with your time.
You know it’s a cliché, but it will forever stay true nonetheless: before you know it, your time is up. Guard it accordingly.
This post was all about the best time management software to help you be as organized and prepared as possible when getting shit done.
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